Comfleet is the intelligence layer between your vendors and your AP. Purpose-built contract validation, AI-powered invoice intelligence, and a team of fleet operators who keep the controls in place every single month.
Fleet invoicing is one of the most complex and under-controlled areas of enterprise operations. The gap between what vendors bill and what contracts allow is where Comfleet operates.
Industry average billing error rates run 3 to 5 percent. On a $2M annual fleet spend, that is $60k to $100k walking out the door every year without a single correction ever pursued.
Rates negotiated centrally drift at the vendor and regional level. Nobody catches it in real time because no one has the system to check every invoice against the exact terms in your agreements.
Your team is manually assembling proof, chasing vendors, verifying POs, and coding invoices by hand. That is 15 to 25 hours per location per month that should not be your problem to solve.
You have no way to benchmark which vendors are billing accurately, which ones have recurring errors, or which markups are outside contracted scope. The data exists, but it is siloed across portals and spreadsheets.
Sales and use tax applied incorrectly by jurisdiction and equipment type accumulates fast across multi-state operations. Comfleet identifies and resolves these issues continuously, not just when someone decides to look.
Replacement timing, vendor selection, and contract renewal decisions get made without the intelligence to back them up. The data to make better decisions exists. It just has never been organized and put to work.
Comfleet brings purpose-built software, decades of fleet operations experience, and dedicated billing specialists to every account. The three-layer approach is what turns findings into results.
Purpose-built software that validates every invoice line against your contracted terms before payment clears. Not a trend report. Not a summary dashboard. Every line, every invoice, every time.
Decades of fleet operations experience behind every account. Our team has run large-scale fleet programs from the inside. We find the issues and take every one of them through to resolution.
Dedicated billing experts who build correction cases, prepare documentation, track resolutions, and close the loop with vendors. The work gets done. You see the credits and the results.
Every module is purpose-built for fleet billing complexity. No generic AP tool, no siloed portal, no system you have to learn to use yourself.
Master agreements, rate cards, and addendums tied to every unit and VIN. Every invoice validated against exact contracted terms, effective dates, and billing scope. Contract drift gets caught the moment it starts.
Every line validated for rate accuracy, tax compliance, and scope before payment clears. Flags surface with the exact dollar amount and full supporting documentation ready to act on. Month after month, nothing slips through.
Spend trends, cost-per-mile breakdowns, and outlier detection across every vendor, location, and asset class. See exactly where your money is going and which line items are worth pursuing.
Benchmark your vendors on billing accuracy, markup compliance, credit return rates, and correction resolution performance. Know which vendors earn your trust and which ones need to be held to their agreements.
Complete asset-level visibility tied to your invoices, contracts, and savings history. Every unit, every vendor relationship, and every billing event connected in one place so nothing falls through the cracks.
Full account oversight, onboarding tracking, live savings dashboards, and monthly reporting all in one place. Your team sees the results in real time. Comfleet handles everything behind them.
Comfleet fits directly into your existing invoice workflow and starts protecting your spend from day one. Your vendors keep billing as they always have. Your AP team keeps working the way they always have. Comfleet handles everything in between, every month, without interruption.
Send us your vendor agreements, rate schedules, and a recent invoice set. Comfleet does all the configuration work. Your team stays focused on running the fleet.
We build your contract database, activate your review workflow, and map your GL coding structure. Your first validated invoices are delivered within days.
Each invoice is checked against your contracted terms before it reaches AP. Rate accuracy, tax compliance, scope, duplicates, and authorization, all reviewed automatically and by our team.
Flagged items come with the exact dollar figure and the documentation to support them. The case is already built. Your team reviews and approves.
You receive clean, GL-coded invoice files. Comfleet manages every correction, tracks resolutions, logs credits, and delivers your monthly savings report by category, vendor, and location.
Most savings programs find money once. Comfleet keeps finding it because the controls are permanent, the coverage grows, and every month builds on the last.
"What separates Comfleet from everything else we evaluated is execution. They don't just surface insights, they put the controls in place and make sure every issue gets resolved. The responsiveness is unlike anything I have seen from a vendor. I finally have a team that moves as fast as the problems do."
Anyone can surface a problem. These are a few examples of what happens when you have a team that sees it through to resolution.
Vendor billing had been passing review without issue for years. Once Comfleet engaged, $43K in recoverable variances were identified, documented, and resolved. The controls are now in place to prevent the same exposure going forward.
Before the engagement formally began, a free assessment surfaced billing inconsistencies across the maintenance program and a payment workflow gap costing $7,000 per month. Both were addressed. That is what a Comfleet assessment typically finds.
Contract terms that looked standard were quietly bleeding money on every renewal. Comfleet surfaced the exposure and armed the team with the intelligence they needed to act. The result was a 20% reduction across all renewals, with those savings carrying forward on every future agreement.
Not flagged. Not reported. Recovered. Every month, Comfleet finds and resolves exposure across sales tax, repair estimates, fuel billing, and invoice overcharges. The controls are permanent. The savings keep coming. The team no longer touches manual invoice work. The platform handles it.
When fleets merge, billing exposure compounds immediately. Vendors keep billing as they always have. Contracts from both sides create overlapping obligations. And your AP team has no bandwidth to sort it out during a transition.
Comfleet deploys immediately in M&A environments to establish contract-to-invoice controls across combined entities before overcharges have time to stack up. We have done this before. We know what to prioritize.
Both fleet contract sets reviewed, normalized, and loaded into the control layer within days of engagement start.
No waiting for the dust to settle. Comfleet starts catching errors on day one, before overcharges compound across the combined entity.
Benchmarking and vendor comparison across both fleet programs to identify consolidation opportunities and billing inconsistencies.
Full vendor coverage and billing controls in place well before the operational integration is complete.
Every free assessment covers six areas where fleets consistently find exposure. Most have never had all six reviewed at once.
Charges reviewed against contract rates, line by line. Pricing deviations, duplicate billing, and unbilled credits identified and documented.
Vendor agreements reviewed for clauses creating financial exposure. Renewal terms, rate escalations, and missing protections flagged before they cost you.
Multi-state operations create complex tax obligations. We identify exemptions you are entitled to and tax charges that should not be on your invoices.
Fuel billing reconciled against usage data. Toll charges reviewed for accuracy across accounts, vehicles, and locations.
Repair estimates, labor rates, and parts pricing reviewed against contracted standards. Inconsistencies across dispatched vendors surfaced and corrected.
Invoice processing reviewed for delays, duplicate payments, and coding gaps. Late payment charges and avoidable AP friction identified and eliminated.
We review a sample of your invoices and contracts and show you exactly what we find. From there, Comfleet becomes part of how your fleet operates. The intelligence runs continuously. The controls stay in place. And your team has a partner that moves as fast as the problems do.